Live demo · Extraction tool
AI Bookkeeping Assistant
Categorises transactions, explains variances and prepares reconciliations for review.
Try it: AI Bookkeeping Assistant prototype
Add your business name and colour, click around, then reset whenever you like. It runs entirely in your browser with sample data.
What this demo shows
- Paste or edit a document and extract structured data
- Confidence scores and review flags
- Correct and approve
- Checks and summaries
Added in the full build for your business
- OCR for scans and photos
- An AI model tuned to your documents
- Posting to accounting, ATS or CRM
- Review queues and audit logs
Overview
What it does
Categorises transactions, explains variances and prepares reconciliations for review.
Who needs it
Small businesses and accounting firms.
Problems it solves
- Uncategorised transactions pile up
- Month-end takes too long
- Variances unexplained
Use cases
- Bank transactions are categorised for review.
- Monthly variances are explained in plain language.
- Reconciliations are prepared for the accountant.
Key features
- Categorises transactions
- Explains variances
- Prepares reconciliations for review
Possible integrations
- Email inboxes and shared drives
- Accounting and ERP systems
- HR and recruitment tools
- Spreadsheets and databases
- Document storage (Drive, SharePoint)
Business benefits
- Outputs are reviewed by a qualified person before consequential decisions.
- Hours of reading and data entry removed
- Fewer errors, with uncertain cases sent for human review
- Faster answers from your own documents
Before and after
An illustrative example of the change, not a specific client's result.
Before
A shoebox of receipts at month end.
After
Transactions categorised daily and reconciliations ready to review.
How we'd build yours
- Step 1
Free strategy call
We learn how your business works and what success looks like.
- Step 2
Scope & prototype
We agree the first version and show you a clickable prototype.
- Step 3
Build & integrate
We build it with your branding, data and the tools you already use.
- Step 4
Launch & train
We test on real devices, launch, and show your team how to use it.
- Step 5
Support & improve
Monthly improvements based on usage and results.
Questions
What does an AI Bookkeeping Assistant do?
Categorises transactions, explains variances and prepares reconciliations for review. Typical features include categorises transactions, explains variances, prepares reconciliations for review.
Who is it for?
Small businesses and accounting firms.
Is the demo on this page the finished product?
No. It's a working prototype with sample data so you can try the extraction tool and customise it. The version we build for you uses your own data, branding, logins and integrations.
How long does it take to build?
It depends on the scope. We start with a short discovery, agree the first version (MVP), and give you a fixed timeline and quote before any build starts.
How much does it cost?
Our published monthly plans start at $99/month (Starter). One-off builds like this are quoted after a free strategy call, so you only pay for the features you need.
Is the AI safe to use with customers?
We limit the AI to your approved information, log every conversation or action, add human approval for anything sensitive, and set usage limits. Outputs that affect money, legal, HR or health decisions are reviewed by a qualified person.
Can it connect to the tools I already use?
Usually, yes. Common connections include WhatsApp, email, payments, your CRM. We confirm what's possible for your tools during discovery.
Related solutions
- AI Document ProcessorReads invoices, forms, contracts and receipts, extracts fields and sends unsure results for review.
- AI Invoice AssistantExtracts invoice details, matches records, flags discrepancies and prepares entries.
- AI Reporting AssistantTurns business data into summaries, KPI explanations, charts and reports.
- AI Spreadsheet AssistantCleans data, writes formulas, explains anomalies and summarises.
Want this for your business?
Tell us what you need. You'll get a clear scope, timeline and quote, and a prototype built around your business.